NAFASI MBALI MBALI ZA KAZI PACT, TUMA MAOMBI KABLA YA TAREHE 6 DECEMBER 2017

At the heart of Pact is the promise of a better tomorrow. The promise of a healthy life. Of a decent livelihood. Of sustainable natural resources that benefit communities. Now more than ever in its 42-year history, Pact is helping millions of people who are poor and marginalized discover and build their own solutions and take ownership over their future.

Pact accomplishes this by strengthening local capacity, forging effective governance systems, and transforming markets into a force for development. Pact Tanzania is a field office of 'Pact' an international non-governmental and non-profit making organization with its headquarters in Washington DC. Pact Tanzania exists to build local capacity to enable systematic solutions that allow those who are poor and marginalized to earn a dignified living, be healthy and enjoy the benefit nature provides.

For efficient execution of its duties, Pact Tanzania is looking for enthusiastic, creative, energetic individuals to fill the following vacant positions:

Job Title: Cluster Accountant, Moshi/Tabora (1 position) Re-advertised

Location: Moshi, Kilimanjaro and later on move to Tabora Reporting to: Grants Finance Office/ lntegrated Technical Cluster Manager

 

Position Purpose:

Cluster Accounting Officer works with the Finance team to ensure that Pact's financial policies and procedures and those of donors are adhered to all times and Safeguarding funds set aside specifically for insurance of grants and ensuring that they are used in line with the purpose intended by donor and accurate financial records are maintained by Implementing Partners.

 

Specific Duties and Responsibilities:

• Work as part of a team to implement Pact Sub-grants activities in accordance with worldwide Pact policies and procedures and ensure funds set aside for further distribution in a form of grants to other organization are used in line with the purpose intended. 

• On assigned grantees/partners receive and review monthly financial reports against sub grantee budget, program reports and deliverables as well as supporting documentation to check for allowability, allocability and reasonability.

• Conduct site visits to provide grants and financial management technical assistance and document site visits findings and issues

• Prepare liquidation report of assigned grantees after review, verification of expenses and work with grantees to resolve outstanding issues. 

• Receive advance request from assigned -grantees and review them for correctness vis-a vis the budget past months spending and future obligation requirements.

• Work closely with Partner organizations, Pact finance team and other staff members in the compilation of data and preparation of monthly quarterly and annual reports,

• Daily Support and Monitoring of Sub grantees on all Financial & Grants Management Aspects including internal controls and Fraud Management.

• Carry out other Finance related duties assigned by the Grants Finance Officer.

 

Minimum Requirements:

• A Bachelor's degree with a major in Accounting/Finance, or Advance Diploma in Accounting or Finance.

• NBAA Intermediate Stage Module D or higher modules will be added advantage

• At least 2 years' experience working in the finance area, in particular Grants Accounting.

• Working experience in posting of financial data in accounting software.

• Prior experience in working with donor funded organizations and managing a functional level in a busy environment.

• Audit Experience is an added advantage.

• Proficiency in standard office computer applications, PARTICULARLY EXCEL.

• Ability to work under pressure and meet deadlines.

• Excellent interpersonal and communication skills

• Fluency in English and Swahili.

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Job Title: Internal Control Officer (1 position) Re-advertised

Location: Dar es Salaam, Tanzania Reporting to: Senior Internal Control Officer

 

Position Purpose: 

The Internal Control Officer position will support the management and monitoring of Pact Tanzania risk-based internal compliance programs to ensure effective utilization of Pact Tanzania resources. As a member of the Pact Tanzania team the Internal Control Officer, the Internal Control Officer conducts internal review of operations, systems and procedures for internal controls and compliance with the terms and conditions of the donor requirement.

 

Key Responsibilities:

• Participates in planning and conducting internal control reviews including confirmation programs and compliance testing; ensures all internal control activities are in compliance with guidance provided by the Country Office and Pact's Director of Risk Improvement

• Prepares written reports of review findings, including specific recommendations for corrective action, where appropriate 

• Reviews Country Office operations for internal controls and compliance with terms and conditions' of donor requirements (including US Government awards) accounting standards and Pact policy .

• Reviews and tests procedures and systems of internal controls at Pact and sub recipient organizations to ensure they are functioning as planned and in accordance with sound managerial principles

• Conducts internal reviews of Pact operations, including, but not limited to procurement, accounts payable, travel expense reimbursement, cash management, and human resources processes

• Provides guidance to internal stakeholders regarding best internal control practices that minimize risk to the organization; works cooperatively with staff at HQ and in the Country

• Office to explain and improve processes and enhance internal controls and compliance

• Participates in formulating policies and procedures to improve internal controls, compliance and corporate efficiency

• Performs other duties as assigned.

 

 

Minimum Requirements:

• Degree in Finance, Accounting, or related field and Professional Accounting/Auditing Certification required. Higher Degree a plus.

• Minimum of 4 years of Audit experience and supervisory experience required

• Experience in financial management of US Government contracts and/or sub contracts a must, preferably USAID.

• CPA/CIA certification

• Fluent English and swahili

• Experience in federal government or SEC company internal audit

• Knowledge of OMB circulars and Federal Acquisition Regulations

• Knowledge of Sarbanes-Oxley requirements

• Ability to sustain interpersonal and professional relationships with internal colleagues and contacts in donor and peer organizations

• Strong understanding of Pact's strategy and how tasks contribute to the greater good

• Consistentiy works within internal process and procedures

• Strong planning and time management skills

• Strong written and oral communication skills, including the ability to make a presentation

• Ability to problem-solve difficult issues

• Ability to multitask with ease, adapting to frequently changing priorities

• Good negotiating and conflict resolution skills

• Strong understanding of budgets

• Working knowledge and understanding of donor policies and regulations

• Competence in using common computer applications and internal system

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Job Title: Information and Communication Technology (ICT) Coordinator (1 position) 

Location: Dar es Salaam, Tanzania Reporting to: Administration Manager

 

Position Purpose: Reporting to the Administrations Manager, the Information and Communication Technology (lCT) Coordinator will serve as an active member of the Administrations team and be responsible for administering hardware and software technical operations for Pact Tanzania staff as well as providing technical support for all Pact Tanzania's country office and field/cluster offices with all available or projected computer applications and communication systems; maintains and ensures the proper functionality of existing network-based and standalone systems as well as communication and network infrastructure using strategic mechanism within the framework of Pact's Global IT Policy and standardization. He/she will interact and work closely with Pact's Global IT specialist and any assigned ICT vendor assigned to Pact Tanzania.

 

Key Responsibilities:

• Ensure availability and reliability of the IT infrastructure, applications, and connectivity.

• Provide first line support, advice, and solutions to IT users in relation to application, data, and business process issues, ensuring all issues are resolved in a timely fashion.

• Ensure that system security and organizational compliance, processes, and procedures are in place and properly maintained.

• Perform proactive tasks for IT equipment, infrastructure, and applications maintenance.

• Engage in the maintenance and monitoring of office network system and its infrastructure

• Provide ICT hardware and end user support to users of IT at the Pact Tanzania Oar es Salaam head office as well as field/cluster offices.

• Facilitate information management and usage.

• Increase user IT proficiency through the transfer of skills to Pact Tanzania staff.

• Security administration management and licensing.

• Technical Support for software installations migrations and upgrades for all application systems.

• Technical hardware monitoring; Fibre and Cisco Routers, computer hardware, new computer equipment configurations, and computer hardware recovery procedures.

• Manage disposal of ICT equipment under the guidance of the Administration Manager.

• Technical analysis of breakdowns of equipment so as to establish trends and remedial measures.

• Ensure disaster recovery mechanisms are in place in related to communication and network systems

• Designs and if needed implements disaster recovery and carries out preventive maintenance

• Establish and manage relationships to achieve global and country level IT objectives within the framework of country programs within the designated/assigned areas.

• Advice and make recommendations conceming technological advancements on radio, satellite systems and telephone.

• Address operational systems issues including file and share permissions, user accounts and installing applications.

• Provide ICT and communications training in order to improve the level of ICT literacy amongst staff.

• Upgrade and replace server hardware where appropriate. Coordinate and troubleshoot issues related to hardware support

• Monitor and upgrade the telephone systems in the organization

• In coordination with Safety and Security Unit assess and recommend technologies related to communication equipment and systems

• Develops and maintains any necessary documentation related to the IT systems administration or managements;

• Recommends policies and procedures for staff and visitors access to and use of the systems, and monitors compliance with approved policies and procedures;.

• Maintains the inventory of all IT systems related items and plans to replace those below minimum requirement;

• Visits selected impact area for making preventive maintenance and assesses and fixes their problems;

• Diagnoses, troubleshoots and fixes network systems, computers, printers, scanners, etc;

• Provides technical consultancy for all IT procurement related item;

• Support the in the management the qualified identified vendor / service provider for Pact Tanzania.

• Perfom any other tasks as assigned by the administration manager

 

Minimum Education and Experience Requirements

• Minimum of a University degree in Computer Science or Information Technology or other related fields

• At least 4 years' experience in a similar role the NGO sector

• Proven ability and experience in setting up LANs and telecommunications networks.

• Experience of supporting LANs, SOL Server, and email server administration.

• Experience of Microsoft Server administration.

• Experience in managing and implementing information systems and supporting technologies.

• Ability to organize own work and work independently.

• Capability to communicate ideas and technical information• to a non-technical audience.

• Promotes high performance by all staff.

• Networks and shares information and best practices.

• Works collaboratively as a team player, listens actively and values contributions.

• Proven self-management and personal accountability

• Must be able to demonstrate highly effective communications skills, both 'written and spoken in both English and Kiswahili

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Job Title: Monitoring and Evaluation Officer, Coastal Cluster (1 position) 

Location: Dar es Salaam, Tanzania Reporting to: Senior Monitoring & Evaluation Officer and Cluster Manager

 

Position Purpose:

The Monitoring and Evaluation Officer serves as an active member of the team for the implementation of Pact's KIZAZI KIPYA project with the primary responsibility for supporting monitoring and evaluation functions under the technical direction of the Senior Monitoring &Evaluation Officer.

 

Key Responsibilities

The Monitoring &Evaluation Officer must develop a close working relationship with the sub grantees. The Officer will be responsible for:

• Support in implementing and overseeing monitoring and evaluation activities in the cluster, including development of work plans and indicator frameworks, support for data management and reporting.

• Support learning, research and evaluations as they arise

• Support data analysis, visualization and use of data to assess daily and monthly trends including to engage technical staff in analysis and implications of data for programming

• Generate and contribute to quarterly or other reports, as needed

• Conduct routine internal data quality assessments (OQAs)

• Facilitate communication between technical team and M&E team

• Contribute to publications and presentations arising from project's work

• Playa coordinating function for producing data and feeding to regional Program and technical people for reports

• Participate in other, monitoring, evaluation, research or dissemination work arising from the unit, as requested by supervisor

• Provided technical assistance to sub grantees on developing and monitoring targets in compliance with M&E plan 

• Conduct and coordinate provision of regular data monitoring visits to sub grantee programs; review and provide feedback on grantee performance reports.

• Serve as a mentor to sub grantees and provide technical assistance in various areas relating to M&E

• Other tasks as assigned by a supervisor

 

Minimum Requirements:

• Bachelor's degree in public health, sociology, demography, statistics, or other social science area; Master's Degree is preferred.

• Academic qualification in monitoring and evaluation will be an added advantage.

• The ideal candidate will have at least 3 years' professional experience working in Monitoring, Evaluation and reporting, preferably working with donor funded programs;

• Adept at data quality assessment, data analysis, visualization and use

• 2 - 3 years' work experience supporting technical or programmatic activities in orphans and vulnerable children (experience with health facility setting a plus)

• Experience with DHIS2 preferred other software a plus.

• Experience implementing qualitative and quantitative research a plus

• Report writing and publication skills

• Excellent written, oral and presentation skills in English and Kiswahili

• Excellent peoples and partnership skills.

• Collaborative team player leadership skills

• Experience with PEPFAR 3.0 funded projects in Tanzania is a plus 

• The candidate should have experience in training / workshop facilitation, mentoring and proven ability to develop and maintain effective work relationships with government and other NGO counterparts. 

• Ability to work effectively with multiple teams, partner agencies and community members.

• Knowledge of different database software

• Proficient with MS Excel, SPSS, Stata etc.

• Availability and willingness to travel up to 50% time

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Job Title: Technical Services Coordinator- Economic (1 position)

Location: Dar es salaam, Tanzania Reporting To: Technical integration Cluster Manager

 

Position Purpose:

The Technical Services Coordinator serves as an active member of the program team for the implementation of Pact's Caring for Children and Empowering Young People project. The coordinator will ensure the technical cohesion of project integration, strengthening age-appropriate HIV/AIDS-related and other services for improved care, health, nutrition, education, protection, livelihoods, and psychosocial well-being.

 

Specific Duties

The Technical Services Coordinator must develop a close working relationship with the sub-grantees providing OVC services at the community level. The coordinator will be responsible for:

• Support the Senior Technical Advisor to disseminate updated guidance, standard operating procedures (SOPs) and other job-aids that facilitate holistic case management at the household/community levels to assure beneficiaries are receiving appropriate health and social services.

• Serve as technical point person and mentor with sub grantees on economic strengthening, ECD, parenting skills, adolescent, and GBV priorities while ensuring program activities are age appropriate reflecting child and youth perspectives and interest.

• Co-develop work plans with sub grantees and monitor their progress

• Regularly monitor project activities and use the information to improve project quality and implementation; and to pro-actively identify risks related to contract compliance and prescribe, implement and manage corrective action.

• In close collaboration with sub-grantees, providing weekly support-supervision mentoring visits to the field to assure SOPS are properly implemented and case files are maintained in accordance with PEPFAR requirements

• Provide guidance and technical oversight to sub grantees ensuring skills trainings are conducted in accordance with international and Tanzanian standards and best practices.

• Work in partnership with local qovernment authorities as appropriate .

• Create community linkages for broader community engagement of youth and adolescent in the core areas of program interest-sexual reproductive health, livelihoods, life skills, and employability. 

• Document lessons learnt and best practices for experience sharing and replication.

• Timely preparation of quality progress reports that meet the organizations/donor requirements, as stipulated in the contract.

• Identify and documenting best practices for presentation and possible integration to existing SOPs

• Promoting, documenting and presenting shared learnings across technical partners and other actors.

• Conduct training/learning needs assessment for PEPFAR OVC sub grantees;

• Receiving TOT and coordinating/co-facilitate trainings on case management, economic strengthening, ECD/parenting skills, adolescent/youth, and referrals.

• Support PEPFAR OVC technical partners to oversee quality improvement initiatives and learning exchanges related to case management among partners

• Collaborate with the Senior Technical Advisor and Technical Integration Cluster Manager to develop and roll out procedures related to graduation and transition of OVC and their households.

• Coordinating with Para-social Workers and community level care workers to effectively monitor and document Interventions (data-collection) in a timely and accurate manner

• Submit written case management updates to the Technical Integration Cluster Manager for inclusion in the quarterly, semi-annual and annual reports

• Perform any other relevant duties as assigned by the Technical Integration Cluster Manager.

 

Minimum Qualifications

• Bachelor in relevant field

• Minimum of 6 years of relevant experience in at least one of the following technical areas: Social Work, OVC care, health, nutrition, education, protection, livelihoods, and psychosocial well-being

• Fluent in both written and spoken English & Kiswahili

• Experience with PEPFAR 3.0 funded projects in Tanzania

• Experience managing donor-funded programs with demonstrated capacity to create and/or maintain complex systems and procedures involving multiple implementation sites, multiple partners and diverse beneficiaries

• Ability to provide the financial oversight necessary to successfully execute a large-scale program

• Experience implementing program and donor regulations, systems, and procedures

• Diplomacy and negotiation skills that demonstrate ability to collaborate and coordinate with a range of stakeholders and complex priorities

 

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Job Title: Technical Services Coordinator-Child Protection and Parenting (1 position)

Location: Dodoma, Tanzania Reporting To: Technical integration Cluster Manager

 

Position Purpose:

The Technical Services Coordinator- Child Protection and Parenting serves as an active member of the program team for the implementation of Pacts USAID Kizazi Kipya project, focused on improved care, health, nutrition, education, protection, livelihoods, and psychosocial well-being among Orphans and Vulnerable Children and their caregivers. The coordinator will ensure technical cohesion and high-quality implementation of the project's child protection and parenting initiatives.

 

Specific Duties

• The Technical Services Coordinator must develop a close working relationship with the sub-grantees providing OVG services at the community level as well as' other local stakeholders. The coordinator will:

• Support the technical department to disseminate updated guidance\ standard operating procedures (SOPs) and other job-aids in two key areas 1) parenting initiatives and 2) child protection activities.

• Provide technical capacity development and mentoring to sub-grantees in the areas of child protection child safeguarding, and parenting initiative.

• Co-develop work plans with sub-grantees and monitor their progress in these technical areas; Monitor sub grantee adherence to technical guidance and quality of implementation.

• Conduct/support rapid needs assessments of functionality of violence against children 01AC) systems and develop report of findings; support development of training plan based on identified gaps with relevant stakeholders.

• Provide support to referral systems to ensure survivors of VAG receive appropriate support in a timely manner; use quality improvement approaches to strengthen the system and improve referral outcomes.

• Participate in child protection and one-stop center quarterly meetings to discuss progress in the areas of VAC prevention, response, and referral systems.

• With District Executive Director, District Medical Officer and District Social Welfare Officer, conduct supportive / supervision and mentoring of Assistant Social Welfare Officer with regards to abuse-related case management.

• Coordinate and support refresher trainings identified during the needs assessment in the areas of child abuse prevention and response, case conferencing, etc.

• In councils with non-existing child' protection structures, support introduction and familiarization meetings among the district stakeholders or district implementing partners where they exist; develop action plan in collaboration with sub-grantee and other local stakeholders on how to respond to child abuse cases.

• Coordinate, support, and monitor the roll out of parenting activities for young children and ensure high quality and efficient implementation, working closely with consortium partners and other local stakeholders.

• Coordinate, support, and monitor the pilot of a parenting program aimed at violence reduction for adolescents and their caregivers.

• Participate in trainings for Training of the Trainers, and support the roll out of quality cascading trainings

• Work in partnership with local government authorities as appropriate including but not limite'd to District Social Welfare Officers, health facilities, police, District Child Protection Teams, and Community Development Officers.

• Submit timely child protection and parenting written updates to the Technical Integration Cluster Manager for inclusion in the quarterly, semi-annual, and annual reports

• Document lessons learned and best practices for experience sharing and replication.

• Contribute to adolescent school based and vocational training activities as needed.

• Technical services coordinator based in Dar will participate in relevant national level meetings and workshops as appropriate.

• Perform any other relevant duties as assigned by the Technical Integration Cluster Manager

 

Minimum Qualifications

• Bachelor in relevant field Minimum of 3 years of relevant experience in at least one of the following technical areas: Social work, OVC care, child protection, early childhood development, and/or parenting

• Fluent in both written and spoken English & Kiswahili

• Experience with PEPFAR 3.0 funded projects in Tanzania

• Experience in training/workshop facilitation, mentoring and proven ability to develop and maintain effective work relationships with Government and other NGO counterparts.

• Experience in donor-funded programs with demonstrated capacity to create and/or maintain complex systems and procedures involving multiple implementation sites, multiple partners and diverse beneficiaries

• Diplomacy and negotiation skills that demonstrate ability to collaborate and coordinate with a range of stakeholders and Complex priorities

 

If you believe you are the ideal person we are looking for, please submit your application letter describing why you are the right candidate for this position, a curriculum vitae detailing your experience and three (3) professional referees from previous and current place of employment. Please send the application to humanresourcesTZ@pactworld.org with the heading

 

Application for the position of Technical Services Coordinator -Child Protection and Parenting or Technical Services Coordinator-Economic Strengthening or Monitoring and Evaluation Officer or Information and Communication Technology (ICT) Coordinator or Internal Control Officer or Cluster Accountant, Moshi.

 

Pact Tanzania will only review the applications sent to the official e-mail address mentioned in this job advert.

 

The closing date for the application will be Wednesday: 6th December 2017

(Only shortlisted candidates will be contacted) Qualified women are strongly encouraged to apply