VN 2017/241 (P) - Head of Sub-Office (P3) - Kigoma,
Position Title Head of Sub-Office
Duty Station :Kigoma, Tanzania Classification Professional Staff, Grade P3
Type of Appointment : Fixed term, one year with possibility of extension Estimated Start Date :As soon as possible
Closing Date : 19 November 2017
Established in 1951, IOM is a Related Organization of the United
Nations, and as the leading UN agency in the field of migration, works
closely with governmental, intergovernmental and non-governmental
partners. IOM is dedicated to promoting humane and orderly migration for
the benefit of all. It does so by providing services and advice to
governments and migrants. IOM is committed to a diverse and inclusive
environment. Applications from qualified female candidates are
especially encouraged. For the purpose of the vacancy, the following
candidates are considered as first-tier candidates:
1. Internal candidates
2. Qualified applicants from the following NMS countries:
Antigua and Barbuda, Bahamas, Cabo Verde, Djibouti, Micronesia
(Federated
States of), Gabon, Gambia, Guyana, Iceland, Comoros, Lesotho, Libya,
Montenegro, Marshall Islands, Mauritania, Maldives, Malawi, Namibia,
Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El
Salvador, Swaziland, Timor-Leste, Holy See, Saint Vincent and the
Grenadines, Vanuatu, Samoa
Context:
Under the direct supervision
of the Chief of Mission (CoM) in Tanzania, and in close coordination
with the Resource Management Officer (RMO) and relevant units in the
Country Office (CO), the successful candidate will be responsible for
managing, coordinating and implementing IOM activities and programmes in
the Kigoma region. S/he will plan and supervise IOM operational
activities for the United States Refugee Admissions Program (USRAP),
Burundi influx response and organize logistics and procurement
activities for the sub office, satellite offices and transit centre, as
well as manage the related budgetary, financial and administrative
functions of the sub-office.
Core Functions / Responsibilities:
1.
Manage the operational, human resources, administrative, budgetary and
financial activities of IOM Sub-office in Kigoma, satellite offices in
Kasulu, Makere and Kibondo, in line with IOM's rules and procedures, and
in close coordination with relevant units at the IOM main office in Dar
es Salaam.
2. Develop and maintain strong working relationships with
governmental authorities (RC, RAS, DC, MHA and Immigration) and
programmatic partners including the United Nations High Commissioner for
Refugees (UNHCR), Resettlement Support Center (RSC) Africa, United
States Citizenship and Immigration Services (USCIS) and other concerned
agencies with the Page 1 / 3objective of promoting IOM interest and
smoothly implementing project activities including USRAP related
activities.
3. Supervise all arrangements and operations in the
Makere Processing Center and ensure operations run smoothly particularly
during circuit rides and external visits. 4. Conduct site visits to the
refugee camps and IOM satellite offices and liaise with partner
organizations to resolve problems and improve processing and
programmatic activities. 5. Prepare regular and timely updates on USRAP
and programmatic activities in the Western region on operations,
programme achievements, and challenges for the Chief of Mission office.
Provide recommendations and solutions to challenges as needed to the CO.
6. Represent IOM at stakeholder and inter-agency meetings, donor visits
and governmental meetings in Kigoma region. Keep abreast of all
assessments, reports and other relevant materials.
7. Guide and
advise the Emergency Coordinator and satellite office in Kibondo in
close collaboration with Head of Programmes in Dar es Salaam. Ensure
tracking mechanism and statistics for Burundi inflow are being followed
and updated daily.
8. Ensure compliance of the sub-office with IOM
administrative and financial regulations and established procedures
including preparation of annual sub-office budget, budget control
processes, human resources functions, procurement and logistics
services, and other internal control mechanisms to safeguard mission’s
assets.
9. Act as the security focal point for IOM staff in the
Kigoma region, attend Area Security Coordination Meetings with UN
Partners, and ensure all IOM facilities and official residences are MOSS
and MORSS compliant.
10. Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education
•
Master’s degree in Political/Social Science or a related field from an
accredited academic institution with five years of relevant professional
experience; or
• University degree in the above fields with seven years of relevant professional experience. Experience
• Experience in conducting USRAP resettlement activities;
• Experience in working with transport providers, governmental and diplomatic authorities and international organizations;
• Experience in organizing the ground/air movement of refugees, particularly in remote locations;
• Knowledge of asset /material management processes and procedures (PRISM);
• Knowledge of IOM movement management standards and regulations.
Languages
Fluency in English is required. Working knowledge of French and/or Swahili is an advantage. Desirable Competencies:
• Accountability – takes responsibility for action and manages constructive criticisms;
• Client Orientation – works effectively well with client and stakeholders;
• Continuous Learning – promotes continuous learning for self and others;
• Communication – listens and communicates clearly, adapting delivery to the audience;
• Creativity and Initiative – actively seeks new ways of improving programmes or services;
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identify ways and implement actions to improve performance of self and others;
• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism - displays mastery of subject matter;
•
Teamwork – contributes to a collegial team environment; incorporates
gender related needs, perspectives, concerns and promotes equal gender
participation;
• Technological Awareness - displays awareness of
relevant technological solutions; • Resource Mobilization - works with
internal and external stakeholders to meet resource needs of IOM.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
The
list of NMS countries above includes all IOM Member States which are
non-represented in the Professional Category of staff members. For this
staff category, candidates who are nationals of the duty station’s
country cannot be considered eligible.
Appointment will be subject to
certification that the candidate is medically fit for appointment,
accreditation, any residency or visa requirements, and security
clearances. How to apply:
Interested candidates are invited to submit
their applications via PRISM, IOM e-Recruitment system, by 19 November
2017 at the latest, referring to this advertisement. For further
information, please refer to:
http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html
In order for an application to be considered valid, IOM only accepts
online profiles duly completed.
Only shortlisted candidates will be
contacted. You can track the progress of your application on your
personal application page in the IOM e-recruitment system.