Foundation for Civil Society (FCS) is
an independent Tanzanian Not-For-Profit Development Organization that
provides grants and capacity building services to Tanzania based Civil
Society Organizations (CSOs). It is currently one of main sources of
funding to Tanzanian CSOs – thereby working with citizens to become key
driving forces for positive influence of democratic governance in
Tanzania and better quality of life for all citizens. FCS is thus an
intermediary support mechanism for CSOs in Tanzania and seeks to enable
effective engagement of citizens in poverty reduction initiatives in
ways that are complementary to government and Development Partners (DPs)
efforts towards poverty reduction as set out in Tanzania’s main
development frameworks: Vision 2025 and the Five Year Development Plan
2016-2020.
The Foundation is inviting
applications from qualified, dynamic and motivated Tanzanians to fill
the following vacant position in its offices in Dar es Salaam. This
positions offer an excellent opportunity to work with and learn from
civil society organizations from all over the country.
POSITION: Finance & Operations Manager
REPORTS TO: Executive Director
SUPERVISION: Principal Accountant; ICT Officer & HR & Administrative Officer
BROAD FUNCTION
The Finance & Operations Manager is overall responsible for
prudent financial management aspects of the Foundation, human resource
management, contracts management, ICT and general office administration.
He/she oversees these operations of the Organization and is tasked
with leading the Foundation overall Financial, Human Resources and ICT
strategy. The incumbent works hand in hand with the Business
Development Unit in addressing issues related to sustainability and
resource mobilization and Program unit in financial Management of the
grants. The incumbent manages the development and implementation of the
departmental goals, objectives, policies and priorities for each
function.
DUTIES AND RESPONSIBILITIES
Financial & Grant Management
Formulation and implementation of sound financial and accounting
policies, procedures and standards to support corporate strategy,
including the designing and/reviewing the organization’s financial
policies, rules and regulations and ensuring that they are being adhered
to.
Responsible for financial strategic planning of the Organization
including: development of annual activity budgets; undertaking
cost-benefit analysis of various portfolios; and assessing income
generation opportunities.
Draft and/or review Organization’s and contracts’ budgets, cash flow
projections, prepare documentation for contract modifications as
necessary; monitor the budgets and review programme pipelines monthly,
and provide monthly feedback to the management and other departments on
the financial status of the budgets.
Subject to reporting requirements between FCS and its donors and
contractors, develop and oversee systems for reporting on results and
finances regularly to meet the requirements in concert with the
Executive Director (including monthly expense reports, quarterly
financial reports, accrual projections, and other requirements).
Managing sub-grantee agreements on financial aspects of the grants
and Participate in resource mobilization activities and in drafting new
requests for proposals (RFPs).
Review/develop and manage the implementation of the financial
policies and procedures taking into account donors, contractors and the
Government of Tanzania regulations and guidelines.
Oversee preparation of financial accounts/statements and ensure that
they comply with donor and contracts’ requirements, the International
Financial Reporting Standards (IFRS) and the National Board of
Accountants and Auditors (NBAA), as well as ensuring tax returns, annual
foundation returns, financial/accounting reports and audits are filed
to the relevant authorities as required.
Coordinate annual audits by external auditors, prepares responses to
management letters and present audited financial statements to the
Board of Directors for approval before submission to donors and
contractors, government authorities and interested parties. Coordinate
any financial reviews and audits of FCS by donors, contractors and other
interested parties.
Human Resource Management
Responsible for HR Development originating and leading FCS’s human
resources practices and objectives and promoting employee-oriented and
high performance culture by emphasizing quality, productivity and
standards and goal attainment.
Institute a coordinated approach for business process management of
the Foundation including: updating and revising human resources manuals
and policies, as required, compensation assessment and harmonization,
assessment and review of FCS benefits packages, payroll system
development.
Supervise the preparation of payrolls ensuring they are properly
authorized and accounted for, completed on time, and that statutory and
other deductions are withheld from employees and remitted properly to
the appropriate parties.
Manage the recruitment processes of staff at managerial level and
above and oversee the recruitment of low cadre staffs. Ensure
recruitment procedures are met and managed
Monitor the scheduling, efficiency and deliverables of all training for the FCS’s staff and organization.
Ensure good employee relations and a safe environment of care for
all staff. Where required , manage the disciplinary matter appropriately
Contract Management
Ensure consistent management of all proposals and contracts
including oversight of the contract management process, as well as
development of specific standards for bidding and submission, contract
negotiations and document management in line with the FCS’s procurement
guidelines
Review procurement documents and provide approval for compliance and financial availability.
Review of the procurement procedure of the Foundations to ensure relevance to the guidelines at all times.
General Office Administration
Work with Executive Director and other department units to
efficiently and effectively manage and safeguard resources and assets of
the organization including their disposal and/or de-recognition.
PERSON SPECIFICATIONS
Academic and/or Professional Qualifications & Experience
CPA (T) holder or its equivalent & Masters in a business related
field, finance or an equivalent combination of education and
experience.Five years of relevant experience from reputable
organisations.Experience working with donor -funded projects is an added
advantage.
Skills
Skills in developing and formulating strategy. Thorough knowledge of accounting regulations and practices.
Demonstrated experience providing reliable and accurate financial
information. Knowledge of financial and accounting systems and
proficiency in accounting packages. Analytical and problem solving
skills.
Strong organizational skills to include task and time management,
multi-tasking, prioritizing, and meeting deadlines. Good leadership and
coaching skills. Excellent interpersonal skills and the ability to
interact positively with staff members across departments.
How to Apply for the Position
Please submit your applications by enclosing;
(i) Application Letter
(ii) Detailed CV
(iii) Certified copies of Academic certificates
(iv) Names and addresses of three referees
Applications in hard copies or electronic copies shall be submitted to;
Executive Director
Foundation for Civil Society
7 Madai Crescent, Ada Estate, Plot No.152
P.O.Box 7192
The deadline for submission is Thursday, 1st March 2018, at 15:00hrs
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